When submitting documents to the U.S. Citizenship and Immigration Services (USCIS), ensuring your foreign-language documents are properly translated into English is essential. But do you need certified translations or notarized translations? Misunderstanding the difference between these terms can cause delays or even denials of your application. Let’s clarify the difference and explain what USCIS actually requires.
What is a Certified Translation?
A certified translation is accompanied by a signed statement from the translator or translation company. The statement confirms the translator is qualified to translate the document and that the translation is accurate and complete to the best of their knowledge. USCIS considers certified translations reliable because the translator is formally responsible for their work’s accuracy.
The certification typically includes:
- The translator’s name
- A statement of accuracy
- The translator’s signature and date
For example, a certification statement might read:
“I, [Translator’s Name], certify that I am fluent in [Foreign Language] and English and that this translation is a complete and accurate rendering of the original document.”
What is a Notarized Translation?
A notarized translation adds an extra layer to the certification process. In this case, the translator signs the certification statement before a notary public. The notary’s role is not to verify the quality or accuracy of the translation but rather to simply confirm the translator’s identity and witness their signature.
While the notarization process makes the document more formal with a notary seal, it does not guarantee better translation quality or accuracy.
Certified or Notarized Translations: What Does USCIS Require?
Certified translations are all you need for USCIS. The USCIS guidelines are clear:
- Any foreign-language document submitted to USCIS must be accompanied by a full English translation.
- The translation must include a certification that verifies the accuracy of the translation and the translator’s competence.
A notarized translation is not necessary for USCIS submissions. While notarized translations are sometimes requested for other legal or official purposes, USCIS does not require notarization and will not reject a properly certified translation that lacks notarization.
Why Certified Translations Are the Right Choice
Submitting notarized translations when only certified ones are required adds unnecessary steps and costs. USCIS officials care about accuracy, completeness, and certification, not notarization. A certified translation:
- Meets USCIS requirements
- Confirms the translation is accurate and complete
- Is provided by a qualified translator or professional translation agency, such as The Perfect Translation
While notarizing your translation may sound more formal, it’s not required by USCIS and can confuse the process or add delays.
Ensuring Your Translations Are Accepted
To avoid issues with USCIS, follow these tips:
- Work with professionals: Use qualified translators or reputable translation companies experienced with USCIS requirements.
- Ensure all documents are certified: Verify that the translation includes a certification statement, the translator’s signature, and a date.
- Double-check your documents: Ensure the full translation is clear, accurate, and complete before submission.
For Certified Translations, Turn to the Professionals at The Perfect Translation
When it comes to USCIS applications, certified translations are the standard. While sometimes requested for legal or educational purposes, notarized translations are not necessary here. By understanding the difference between certified and notarized translations, you can save time, money, and stress during the immigration process.
If you’re unsure about your documents, consult with the professionals at The Perfect Translation. Our vast experience meeting USCIS standards means you can avoid unnecessary complications and keep your immigration process moving smoothly with translations that are accurate, certified, and ready for submission. Contact us today for a free quote.
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